Beyond
simple hard drive failure, your PC could fall prey to user error or all sorts
of nefarious malware. The only way to ensure that none of your personal files
or programs are lost in a catastrophe is to back up everything regularly.
While backing up your data can be as simple as dumping critical files
on a USB key or external hard drive every now and again, you'll ideally want to
make multiple backups and store them on different drives--preferably with the
drives stashed at different physical locations. Here's an easy, comprehensive
three-pronged backup method, using free tools, that can save your bacon in the
event of a catastrophic OS failure.
Creating Windows images with System Backup
The built-in Windows imaging tool--which creates a backup of all
the data on your drive, including Windows itself and your settings, programs,
and files--is nowhere near as comprehensive as some premium
solutions, and it sometimes has issues with restoring system images
from one machine to another, but for maintaining a personal computer it's
acceptable.
To use it, you'll first need to create a recovery drive. A recovery drive is a small, bootable disk that can
boot into the Windows Recovery Tool, independent of the OS. Type recovery in
the Start menu or Windows 8's Start screen, then click on the Recovery link in
the results. In the window that opens, click the link to create a recovery
drive and insert a USB flash drive into your system to use as the recovery
disk. Be warned: Any data on the drive will be destroyed when creating the recovery
disk. Follow the on-screen instructions, and Windows will create the recovery
disk in a few seconds.
Once the recovery disk is created, try booting to it.
If it works properly you're ready to create a system image. Restart Windows, go
to your Start screen, and type File History. Click on the File
History link that
appears and click on the System Image Backup link at the lower-left of the window.
Windows 7 users can find the feature at Control Panel > System and
maintenance > Backup and Restore > Create a system image.
When you click System Image Backup, a
'Create a system image' window will open. On the first screen, you'll be asked
to select the destination for your backup image. In the image above, I'm
selecting the secondary drive in my system, but you could also store the backup
image on a network location, an external drive, or burn it to DVDs. Note that
if you do the latter, you'll need a lot of discs. My image was almost 47GB.
Next, you'll be asked to confirm your backup settings.
Double-check that you're backing up your primary drive, which contains your
operating system, applications, personal files, and the like. If the correct
drive is listed, click the Start Backup button, and the Windows imaging tool
will create the system image.
Depending on the amount of data involved and the speed of the
drives, this system-image creation process could take anywhere from a few
minutes to a few hours. On my system, about 95GB of data on the OS volume was
compressed into a 47GB image, and the process took about 10 minutes. My system
uses all solid-state storage, though; the process would be much slower on a PC
using traditional hard drives.
Make a new image regularly--say, every month or two, or before
you do something drastic to your PC.
The actual restoration process is also quite easy. All you need
to do is boot to the recovery disk created earlier, and on the first screen
presented to you, select your preferred keyboard layout. Then select Troubleshoot
> Advanced Option > System Image Recovery. The tool will then
automatically scan your system for images and prompt you to restore the most
recent image. If you stored your image on an external drive, be sure it's
connected when the recovery tool scans for images.
Synchronizing with SyncBackFree
System images are great for restoring an entire system back to
its original state, but there's no need to create new images constantly when
only a few files may change on a system daily. To back up personal files, you
could use Windows 8's File History, but SyncBackFree is much more intuitive and configurable, and it'll run on Windows XP on up.
With SyncBackFree, you can create profiles for backing up,
synchronizing, or copying individual files or folders from one location into
another. You can also schedule those profiles to run at specific times, to
maintain multiple copies of your data.
Once you've installed SyncBackFree, start the program and
run through the 'New Profile' creation wizard. When it starts, you'll need to
name the profile. Afterward, click Next.
Select Synchronize on the next screen, and you'll be
asked to choose the type of drive you'll be backing up, and the type of drive
that will store the backup. This is a somewhat confusing screen, because the
source location is labeled 'Left' and the destination location is labeled
'Right.' SelectInternal/External
drive, network path, etc. for
both sides.
Next, select the specific folders to synchronize. In the main
SyncBackFree window, click the folder icon next to the 'Left' button, then
browse to the folder you'd like to back up. Next, click on the folder icon by
the 'Right' button and select the backup destination drive. Ideally, you'd want
this to be an external drive or networked storage location.
Once you've set your source and destination folders,
right-clicking the profile and selecting Run will start the synchronization
process. It's best to create a schedule so the program will back up your files
automatically on a regular basis. Right-click on the profile's name and select Schedule.
When prompted, click Yes to create a new schedule. You'll also
be able to choose what time to sync your folders.
Here's where it gets a little tricky. If you really want a
disaster-proof backup, you should create multiple SyncBackFree profiles and
synchronize your source data to different folders, at different intervals, to
maintain multiple copies of your data.
Why would you want to do that? Every time SyncBackFree syncs the
two folders, it overwrites the previous version of the data in the destination
folder. Maintaining multiple profiles that back up to multiple locations
protects against losing your files to data corruption or, say, a particularly
nasty bit of ransomware that encrypts your
files and throws away the key.
Put it in the Cloud!
You may also want to sync individual files for backup or sharing
across several devices with SkyDrive (or Dropbox, or Google Drive, or...).
That's simply a matter of copying the files you'd like to back up into your
cloud-storage service of choice. Check out our comprehensive article explaining how to use
SkyDrive, and remember, its name will be changing to
OneDrive sometime
soon.
There are countless other methods
and tools available to back up a PC that may be better suited to your
particular needs--we also have articles outlining how to protect your PCs with cloud backup
services and offline hardware
alike. If you've come across other tools or have handy tips and
trips that may help fellow readers, we'd love to hear about them in the
comments below. But this is for certain: Having a comprehensive
backup plan in place
can prevent a lot of heartache. Take the time and implement a backup plan that
works for you--trust us on this one.
Thank You.
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